Setting up your own online Squash Club League using SquashLeagues.org is very straightforward. Here's a list of the major steps, with links to a more detailed explanation of each step.
1. Register as a user of the SquashLeagues.org website
2. Enter the details of your own Squash Club
3. (Optional) Upload your club's own Logo
4. Enter the details of your Club's Members
5. (Optional) Tailor the scoring system used by your Club
6. (Optional) Enter details about your Club's Facilities
7. Enter the details of your Club's Leagues
8. Create the Divisions for each League
9. Allocate your Club Members into their correct Divisions
10. "Publish" the League Cycle and advise all the Players
11. At the end of each League Cycle, "roll-over" the League to a new Cycle
1. Register as a user of the SquashLeagues.org website
Registering as a user of the SquashLeagues.org website is very quick and easy. Simply click on the "Register" link at the top right of any page on the site. Then enter the details requested (Email address, and name is all that's required) together with your chosen password. After submitting these details, the site will automatically send you a verification email. Click on the link contained in the email, and that's it - you are now a fully-registered user of SquashLeagues.org!Return to the list of steps at the top of the page.
2. Enter the details of your own Squash Club
Once you have registered as a user of the SquashLeagues.org website, you can create your own Squash Club(s) on the site. Simply login using your email and password and then click on the "My Home Page" link at the top of any page on the site. Note: this link will only appear when you are logged-in. Once on "My Home Page" choose the "Manage Your Squash Club" option. On the "Manage Clubs" page, click on the link to "Add a Club" and enter the details for your Club. When you submit these details, your club is immediately created and you are automatically assigend the role of club "Administrator". This entitles you to control many of the functions of the site for your club. You can later share this role with other members of your club if you so wish.Return to the list of steps at the top of the page.
3. (Optional) Upload your club's own Logo
Once you have created your Club on the site, you can upload the Logo for the club, if you wish. This step is optional. To do this, click on the "Change Club Logo" icon for any of the clubs in the list on the "Manage Clubs" page. This will take you to a page where you can upload your club's own logo.Return to the list of steps at the top of the page.
4. Enter the details of your Club's Members
The next step is to enter the details of your Club's Members. All Members of your Club must also be registered users of the SquashLeagues.org, but this is automated - again making this step quick and easy. First of all, go to the Manage Members page by clicking on the "Maage Club Members" icon on the "Manage Clubs" page. You will then be directed to a page showing you a complete list of all the members of your Club (including yourself!).You can enter member's details either one by one, or you can upload a file containing a list of all members' details.
If you wish to enter the details of your members one-by-one, click on the link labeled "Add members for Club" and you will be able to add the details for a new Member (First Name,Last Name, Email Address and, optionally, Contact Phone Number). This step can be repeated for each club member.
However, if you have quite a few members to add, you will find it much quicker to prepare a list of member details to be added in a file first of all, and then add all of these at once. To do this, use the link at the start of the "Add New Members" page to start the process. Full details of how to do this, including details about the format of the file you need to create, are displayed after clicking on the link.
Whichever way you choose to add members, as each member is created in the system, the new member will receive an email from the site explaining that they have been added as a member of your online Squash Club at SquashLeagues.org. Each member will need to respond to this email, validating their email address, in order to login to the site later to enter their match results and to be able to see contact details of the other members. However, this doesn't stop you, as Club Administrator, from completing the setting-up of the club leagues and/or ladders - as explained in the following steps below.
If you subsequently wish to amend any of the member's details, or make any of them club administrators like yourself, ths can be done by clicking on their name when viewing the Manage Members page.
Return to the list of steps at the top of the page.
5. (Optional) Tailor the scoring system used by your Club
When your club is created in the system, the default scoring system is applied to the club. You may want to amend this if this system doesn't suit your requirements. This process is managed via the "Manage Scoring System" icon on the Manage Clubs page.Return to the list of steps at the top of the page.
6. (Optional) Enter details about your Club's Facilities (locations, courts etc.)
The system allows you to set up match schedules, for those clubs that operate in this way. This means that you can create a schedule of matches that will be repeated on certain days of the week, when all players particpate to play their league matches To achieve this, you can add club venues (locations) and court names to the system. This process is managed via the "Manage Club Venues" icon on the Manage Clubs page. Firstly, add one or more 'Venues' and then for each Venue, add one or more court.Return to the list of steps at the top of the page.
7. Enter the details of your Club's League(s)
Having created your Club and added some members, you can now proceed to add details about the league(s) you wish to have. Clicking on the "Manage Club Leagues" icon for any of the clubs in the list on the "Manage Clubs" page will take you to a page where you can add the details of a new League.At the same time as you create each League, you must define the details for the first cycle of the League (start date, end date and a name for the cycle). These details can be changed later, if required.
Return to the list of steps at the top of the page.
8. Create the Divisions for each League
Now that you have your Club established and the details of the League(s) entered, you can create the Divisions for each League. Again, this is a very quick and easy step, achieved by clicking on the "Manage Divisions" icon from the "Manage My Leagues" page, and specifying a name for each Division you want to include in that specific League.Return to the list of steps at the top of the page.
9. Allocate your Club Members into their correct Divisions
When you have added the Members for your Club, you can allocate those who are also Players, to their respective divisions. This is done by simply selecting from a list displaying those Members who are not already allocated to divisions in the League you are managing. To do this, navigate to the correct page by following "Manage My Clubs", then "Manage Club Leagues" and finally "Manage League Cycles". From this page, click on the "Manage Players" icon and proceed to add the correct Members to their respective divisions.Return to the list of steps at the top of the page.
10. "Publish" the League Cycle and advise all the Players
When you are happy that all of the Divisons of the League are correctly populated with the right Players you can "Publish" the details of the League Cycle. To do this, navigate to the "Manage League Cycles" page and cick on the "Publish Cycle" icon for the correct cycle.This updates the status of the league cycle to "Published" and causes an email to be sent to all the Players of every Division in the League, advising them that the League Cycle is now open and they should start to arrange their respective matches. This action also allows all of the Players to enter and/or update the scores for any of their own matches.
As an Administrator of the Club you are able to enter/update the results for ALL matches for your Club - which is necessary in the cases of disputes.,
Return to the list of steps at the top of the page.
11. At the end of each League Cycle, "roll-over" the League to a new Cycle
At the end of any League Cycle, the Club Administrator should "roll-over" to a new Cycle. This is again done automatically by clicking on the "Roll-Over to New League Cycle" icon from the "Manage My Leagues" page. When you do this, you will be asked for the start and end dates of the new League Cycle, as well as the name of the new Cycle. You will also be asked to select from a number of options that determine how players will be promoted/relegated according to their performance during the League Cycle just ended.You can choose from the following:
- No change to positions
- Top player goes up 1 division, bottom player goes down 1
- Top 2 players go up 1 division, bottom 2 players go down 1
- Top player goes up 2 divisions, second player goes up 1, next to bottom player goes down 1 division, bottom player goes down 2
Return to the list of steps at the top of the page.